Copyright Compliance

Scope

This procedure forms part of Justice Institute of British Columbia’s (“JIBC” or the “Institute”) Copyright Compliance Policy (the “Policy”) and should be followed and applied in relation to the Policy. Terms not otherwise defined in this procedure are as defined in the Policy.

Procedural Guiding Principles

Administration

• The Library will coordinate copyright management and education at JIBC. 
• The Institute will establish and maintain institutional resources and administrative tools needed to support an effective copyright program, including a central copyright webpage, information circulars and guidelines, business processes and workflows, record-keeping and reporting systems, information technology systems and the means to measure and evaluate the quantity, value, and effectiveness of copyright licensing.
• The Institute will manage an institute-wide copyright program through a copyright librarian, who will provide leadership, and coordinate and administer the following copyright activities:
• Permissions and licenses;
  • Advisory service;
  • Education, training and outreach; and
  • Policy and planning.
• The Institute will encourage and promote the use of alternative resources to reduce the reliance on copyright protected works through Library licensed materials and open resources. 
• The Institute will place fair dealing guidelines posters near copiers to inform employees, students and contractors of acceptable copying practices.
• The Institute will address issues and practices related to the use of copyrighted material by JIBC employees, students, and contractors.
• The Library will facilitate copyright permissions and maintain records of copyright clearances and licenses for materials used for educational purposes at the Institute.
• All JIBC courses will use the Institute’s course reserves and copyright tracking system to make course readings accessible to online and face-to-face students in the Institute’s learning management system.
• The Library will coordinate the use of the Institute’s course reserves and copyright tracking system by providing education and guidance to employees, students, and contractors, and by monitoring all items submitted to confirm copyright compliance.

Compliance

Employees and contractors:

• Will attend a Library orientation and copyright session to learn about copyright and using alternative resources such as Library licensed materials and open resources;
• Will ensure that all types of resources used for the purpose of creation, publication, distribution, performance, exhibition or projection for educational purposes meet the following criteria:
  • The material is free of copyright restrictions; or
  • The intended use is covered by one or more of: fair dealing, educational exceptions, a licensing agreement, or by written approval from the copyright owner.
• Who produce publicly available content, e.g. marketing and communication materials, will ensure that all materials used are free of copyright or have the necessary permissions;
• Will work with the Library to initiate the process of clearing copyright for educational materials when necessary, and will provide the Library with attributions for all works submitted for copyright clearance;
• Will not use Institute equipment, services or other resources to infringe copyright; and
• Will ensure that all materials sent to JIBC’s Print Shop or Centre for Teaching, Learning and Innovation (“CTLI”) for reproduction are free of copyright or have the necessary permissions.

Any breach of the Policy and this Procedure may lead to disciplinary action.

Related Policies and Procedures

• 3108 Copyright Compliance Policy